Overview

We are looking for a highly organized and proactive Administrative Assistant / Office Manager to ensure smooth daily operations in our Dubai office. This role combines general administrative and office management responsibilities with hands-on support to our People & Culture team on HR operations.

You will be the go-to person for maintaining a well-functioning workspace, supporting employees across the employee lifecycle, coordinating with suppliers and vendors, and helping bring our internal events and team culture to life. It's a varied, people-facing role ideal for someone who enjoys owning the details and keeping everything running seamlessly.

Key Responsibilities

Office & Facilities Management

• Oversee day-to-day office operations to ensure a smooth, organized, and efficient working environment.

• Manage office supplies and consumables and ensure timely replenishment.

• Coordinate with vendors, maintenance teams, and other service providers to maintain a functional and well-presented office.

• Support operational workflows and help streamline administrative processes.

Reception & Administrative Support

• Welcome visitors, receive deliveries, and handle incoming calls in a professional and courteous manner.

• Coordinate meeting room bookings and provide support for employee office-related requests.

• Provide general administrative support, including preparing documents, presentations, reports, and spreadsheets.

• Coordinate travel arrangements such as hotel reservations and flight bookings.

HR Operations Support

• Support the People & Culture team with day-to-day HR operations and employee queries.

• Assist with onboarding and offboarding logistics to ensure a smooth experience for joiners and leavers.

• Help maintain accurate employee data and records, and support HR administration tasks as needed.

• Coordinate device and IT-related procurement, license renewals, and vendor management in support of employee operations.

• Monitor and manage shared inboxes (e.g. the FP Info inbox) and route requests appropriately.

Operations & Events

• Assist in organizing internal office events, meetings, and team-building activities.

• Manage internal event-related logistics end-to-end, from supplier coordination to on-the-day support.

Requirements

• Bachelor's degree in Business Administration or a related field.

• Minimum of 3 years' experience in an administrative capacity, such as Office Manager or Team Assistant, ideally within a professional services environment. Exposure to HR or People operations is a strong plus.

• Strong proficiency in Microsoft Excel, Word, and PowerPoint.

• Excellent organizational skills with attention to detail.

• Strong communication and interpersonal skills; positive mindset and service-oriented.

• Discretion and professionalism in handling confidential employee and company information.

• Ability to work fully on-site in our Dubai office (no remote or hybrid options).

• Proactive, reliable, and able to work independently.

• Fluent in English; Arabic is a plus.